praxeum
Who it's for

Staffing agencies

Agents on the staffing systems you already run.

We make your ATS and back office fit to carry agents, then put agents on timesheet to invoice, placement and intake, with a person at every decision that matters.

Start with one workflow in a week

One week. One placement workflow. A working example on your own data.

Praxeum puts AI agents on top of the systems staffing agencies already run. First we fix what stops the ATS and back office from carrying agents, then agents take over timesheet to invoice, placement and scheduling, intake and matching, with a consultant signing off where judgment matters, every action logged, and the agency owning the result.

Workflows we build for staffing agencies.

By department, with where most agencies start.

  • Time and billing

    Where most firms start

    1. Timesheets come in
    2. The agent does it, on record: Matched to placements and rate cards
    3. The agent does it, on record: Gaps chased with the worker
    4. The agent does it, on record: Invoice per client drafted
    5. A person decides: The consultant approves the invoice
    6. Sent, on record

    With company memory Knows which clients approve hours late, and the arrangements your planners made with each.

    Also: Missing hours

  • Compliance and risk files

    1. A placement starts
    2. The agent does it, on record: Contract, ID and payslips filed
    3. The agent does it, on record: Hours added each week
    4. The agent does it, on record: Every gap flagged
    5. A person decides: The consultant closes each gap
    6. Inspection-ready file, on record

    With company memory Knows which documents each kind of worker needs, and how your team handles the exceptions.

    Also: Equal terms check

  • Planning and scheduling

    1. A shift opens
    2. The agent does it, on record: Matched to who is available
    3. The agent does it, on record: Fill proposed, confirmation drafted
    4. A person decides: The planner sends the confirmation
    5. Shift filled

    With company memory Knows which workers each client asks for again, and why, from your planners' own notes.

  • HR and personnel

    1. A worker is placed
    2. The agent does it, on record: Contract and ID check collected
    3. The agent does it, on record: Payroll details collected
    4. A person decides: The back office approves the file
    5. Ready for the first shift

    With company memory Knows the first-day steps at each client site that never made it into the checklist.

Where the work stalls in staffing.

  • Not adopted

    The ATS has AI features nobody on the floor uses, because they were bought for the firm and never built into how recruiters work.

  • Manual matching

    Consultants still read every CV and every job order by hand, and the best matches wait in an inbox.

  • Hours to invoice

    When timesheets, rate cards and client approvals sit in separate systems, month-end means matching them by hand.

  • Margin under pressure

    Every new client means another consultant, so cost grows as fast as revenue.

Three workflows that are usually the first candidates.

Examples to start your own list from, each run by agents that work alongside your team as co-workers. The AI Sprint finds the ones that fit your operation.

Timesheet to invoice

Today
Hours arrive as photos, portal exports and emails, get matched to placements by hand, and the invoice run waits on the slowest client approval.
Agents take over
Agents match hours to placements and rate cards, draft the invoice, and chase the client approval with the right document attached.
A person decides
A consultant approves any invoice that deviates from the agreed rate or hours before it leaves the building.
The audit trail records
The source of every hour, the rate applied, and the approval chain are recorded per invoice line.
Your team owns
Rate cards, approval thresholds, and the chase cadence are settings the finance team owns.

Placement and scheduling

Today
Availability, client demand, and shift changes are matched by phone and spreadsheet, and gaps are found on the day.
Agents take over
Agents keep the schedule against live availability and client demand, propose fills for open shifts, and draft the confirmation messages.
A person decides
A planner confirms every proposed fill; nothing is sent to a client or a worker without that confirmation.
The audit trail records
Each proposal, who confirmed it, and what was sent to whom is logged with the time.
Your team owns
The planning rules and the message templates belong to the planning team, who change them without a developer.

Candidate intake and matching

Today
New applications and inbound CVs are read one by one, scored by memory, and the shortlist depends on who is at their desk.
Agents take over
Agents read every incoming profile against the open job orders, draft a ranked shortlist with the reasons for each match, and flag missing information.
A person decides
A recruiter approves the shortlist before any candidate is contacted, and can overrule any ranking in one click.
The audit trail records
Every score, its reasons, and the recruiter's decision are recorded per candidate.
Your team owns
The matching rules, the prompts, and the shortlist template live in the firm's own systems, editable by the team.
From our work

What your agents need to know in staffing and recruiting.

  • Which clients accept which contract types, and the exceptions your planners make for them.
  • The checks a placement needs before it goes out, including the ones only your senior consultant remembers.
  • How credit invoices are really handled, from the threads where it was decided.

Where staffing firms usually start.

Timesheet to invoice, in most staffing firms. The volume is high, the rules are written down already, and the judgment line is clear: a consultant decides on exceptions, the agents do the rest. It is also the workflow where the value shows at month-end, which makes it the right first proof for the team.

How it would go

  1. 01The AI Sprint maps the current run with the people who do it today, and reads what in your ATS and back office must change before agents can carry it.
  2. 02The working example runs on one client's real data for one month of hours.
  3. 03The build adds the approval gate, the audit trail, and the handover to the finance team.
  4. 04Only then do we look at matching or scheduling.

The governed layer in staffing.

Where a person signs off

Any contact with a candidate or client, any invoice outside the agreed rates, and any placement confirmation. Agents prepare, people commit.

What the audit trail records

Which profile was scored on what, who approved which shortlist, what was sent to whom and when, and which rate was applied to which hour. Enough to answer a client dispute without a search.

What your team owns

The rules, the templates, the thresholds, and the runbooks, in your own systems. When a rate card changes, your team changes it.

Start with one staffing workflow.

One week, fixed scope. You leave with a working example of one workflow on your own data, a read of your ATS and back-office stack, and a plan for what to build next.

Start with one workflow in a week

What you get

  • Working example of one workflow
  • Stack read
  • Risks and value
  • Roadmap

Questions from staffing agencies.

Does this replace our ATS?
No. The agents work inside the ATS and the back-office tools you already run. Replacing a system is a decision the AI Sprint can inform, never a precondition.
Will our recruiters actually use it?
They help design it. The recruiters who run intake and placement today map the workflow with us, sign off on the gates, and own the system from day one. That is what makes it used a year later.
How do you handle candidate data?
Candidate data stays in your systems; agents read and write there under your access rules. What an agent did with a profile is logged, and no candidate is contacted without a recruiter's approval.
Which workflow should we start with?
Usually timesheet to invoice, because the rules exist and the value shows at month-end. The AI Sprint confirms whether that holds for your firm or whether matching or scheduling comes first.
Can this work across several branches or countries?
Yes, if the workflow is the same. One ATS with standardised workflows across branches is the easiest case; the AI Sprint reads how far your branches actually share a process.
What do we own at the end?
The system, its documentation, its rules and templates, and the runbooks. We hand it over so your team runs it without us, and we stay available if you want us.

Work in this sector

Recruitment operations on one stack, across six countries